Last Updated: October 20, 2025
Prebook Education Recruitment (“we”, “our”, “us”) is committed to protecting your privacy and ensuring that your personal data is handled in accordance with data protection laws, including the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018. This Privacy Policy explains how we collect, use, store, and safeguard your personal information when you interact with our website, services, and recruitment processes.
Prebook Education Recruitment is a specialist recruitment agency connecting schools with teaching and support staff across London and West Sussex.
Contact Details:
Email: hello@prebookrecruitment.com
Phone: 07791 944136
We may collect and process the following types of personal data:
Personal Details: Name, email address, phone number, postal address
Employment Information: CV, employment history, qualifications, references
Preferences: Job preferences, salary expectations, location
Application Data: Interview records, test results, work eligibility documents
Referrals & Recommendations: When you refer someone, we may collect their contact information with your consent
IP address
Browser type and device information
Website usage, cookies, and tracking technologies
We may collect data about ethnicity, criminal background (DBS checks), or health conditions where required by law or for safeguarding purposes. This information is only processed with your explicit consent.
Your personal data is used for the following purposes:
To match you with suitable job opportunities
To process job applications and communicate updates
To conduct background checks and verify qualifications
To comply with legal and safeguarding requirements
To manage relationships with schools and clients
To improve our services and website experience
To send updates, newsletters or employment opportunities (with your consent)
We process your personal data under the following lawful bases:
Consent
Contractual necessity
Compliance with legal obligations
Legitimate interests (e.g., recruitment services)
We may share your information with:
Schools and education institutions (for job placements)
Background check providers (such as DBS services)
Professional advisors (legal, accounting)
Regulatory authorities where legally required
Technology and CRM providers securely storing your data
We do not sell or share your personal data with third parties for marketing purposes without your consent.
Your data will primarily be stored in the UK. If any data is transferred outside the UK or EEA, we ensure adequate safeguards are in place to protect it according to applicable laws.
We retain your information only as long as necessary:
Candidates: Up to 3 years after our last interaction unless you request deletion
Clients and suppliers: Up to 6 years for legal compliance
Referrals: Until the referral process is complete
You may request removal of your data at any time.
Under data protection law, you have the right to:
Access your personal data
Rectify incorrect or incomplete data
Request deletion (“Right to be forgotten”)
Restrict or object to processing
Request data portability
Withdraw consent at any time
To exercise your rights, contact us at: hello@prebookrecruitment.com
Our website uses cookies to improve user experience and analyze site traffic. You can control cookie preferences through your browser settings. For full details, please see our Cookie Policy.
We implement technical and organisational safeguards to protect your data from unauthorized access, loss, or misuse. These include encrypted systems, secure servers, and restricted data access.
Our website may include links to external sites. We are not responsible for the privacy practices of third-party websites.
We do not knowingly collect personal data from individuals under the age of 18 without parental consent.
We may update this Privacy Policy periodically. Any updates will be posted on this page with the revised date.
If you have questions about this policy or how your data is used, please contact:
Prebook Education Recruitment
Email: hello@prebookrecruitment.com
Phone: 07791 944136
You also have the right to file a complaint with the Information Commissioner’s Office (ICO) at www.ico.org.uk.
