Last Updated: 17 August 2026
Prebook Recruitment Ltd (“Prebook”, “we”, “our”, “us”) is committed to protecting your privacy and ensuring that your personal data is processed lawfully, fairly and transparently in accordance with the UK General Data Protection Regulation (UK GDPR), the Data Protection Act 2018 and other applicable data protection legislation.
This Privacy Policy explains how we collect, use, store and protect your personal data when you use our website, engage with our recruitment services or otherwise interact with us.
Data Controller
Prebook Recruitment Ltd is the Data Controller for the purposes of UK GDPR.
Company Details
Company Name: Prebook Recruitment Ltd
Company Registration Number: 16669012
Registered Office:
107 The Boulevard
Horsham
West Sussex
RH12 1FF
Email: hello@prebookrecruitment.com
Telephone: 07791 944136
If you have any questions regarding this Privacy Policy or how we process your personal data, please contact us using the details above.
Depending on your relationship with us, we may collect and process the following information.
Where required for education recruitment, we may collect:
Where required by law or necessary for recruitment within the education sector, we may process special category personal data including:
We only process this information where a lawful condition exists under UK GDPR and the Data Protection Act 2018, including:
When you visit our website we may automatically collect:
We use personal information to:
We process personal data using one or more of the following lawful bases:
Where processing is necessary to provide recruitment services or fulfil contractual obligations.
Examples include:
Where we are required to process information by law.
Examples include:
Where processing is necessary to operate our recruitment business while respecting individuals’ rights.
Examples include:
Where consent is required, such as:
Consent can be withdrawn at any time.
We may share personal information with:
Candidate information is only shared with prospective employers where there is an appropriate lawful basis for doing so.
We never sell personal information to third parties.
Personal data is primarily stored within the United Kingdom.
Where information is transferred outside the UK, we ensure appropriate safeguards are in place including adequacy regulations or approved contractual mechanisms in accordance with UK GDPR.
We only retain personal information for as long as necessary.
Typical retention periods include:
Candidates
Up to three years after our last meaningful contact unless a longer period is required by law or you request deletion where applicable.
Clients and Suppliers
Up to six years to comply with legal, accounting and contractual obligations.
Payroll Records
As required under employment and tax legislation.
Information is securely deleted or anonymised once it is no longer required.
Under UK GDPR you have the right to:
Requests can be submitted to:
We will normally respond within one month of receiving your request.
Our website uses cookies to improve functionality and analyse website usage.
You can manage cookie preferences through your browser settings.
Please refer to our separate Cookie Policy for further information.
Prebook Recruitment Ltd implements appropriate technical and organisational measures to protect personal data.
These include:
Access to personal information is limited to authorised individuals who require it for legitimate business purposes.
Prebook Recruitment Ltd has procedures in place for identifying, investigating and managing personal data breaches.
Where required by law, reportable breaches will be notified to the Information Commissioner’s Office (ICO) and affected individuals within the required statutory timescales.
Prebook Recruitment Ltd does not make recruitment decisions based solely on automated decision-making or profiling.
All recruitment decisions involve appropriate human review.
Our website may contain links to external websites.
We are not responsible for the privacy practices or content of those external websites.
Our recruitment services are intended for individuals aged 18 or over.
We do not knowingly collect personal information from children except where required by law or with appropriate parental or legal authority.
We may update this Privacy Policy from time to time.
The latest version will always be published on our website together with the date of the most recent revision.
If you have any questions about this Privacy Policy or your personal information, please contact:
Prebook Recruitment Ltd
107 The Boulevard
Horsham
West Sussex
RH12 1FF
Email: simon@prebookrecruitment.com
Telephone: 07791 944136
If you are dissatisfied with how we handle your personal information, you also have the right to lodge a complaint with the Information Commissioner’s Office (ICO).
Website: https://ico.org.uk
Prebook Recruitment Ltd is committed to maintaining the highest standards of data protection and continually reviewing its policies and procedures to ensure compliance with UK data protection legislation and best practice.
